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Importing Artstor Groups to OIV
Importing your local files to OIV
Import a PowerPoint presentation to OIV

Artstor Groups

To download an Artstor Group into OIV:

  1. Click Insert > Image Group(s) from Artstor… or click the “Download image group(s) from Artstor” icon OIV download artstor group, which is located in the upper left corner of the Image Palette. (It may take up to 24 hours for a new group, or edits to an existing group, to be available for download)
  2. In the new window that opens, enter your Artstor username (email address) and password, and click Next.
  3. Double-click a blue folder icon to view the groups within it. These folder titles represent the Tags associated with your groups in Artstor. When multiple tags are used, they will become a strings. If your Groups do not have tags, they will appear under the heading Untagged.

  1. To see a preview of the images in the group, click on the group name, then check the Preview box under the gray window.
  2. Click Download.
  • In the lower portion of this window, you can view the title of each image as it is being downloaded.
  • Digital Library images are downloaded at up to 3200 x 3200 pixels in size at 72dpi resolution. The speed of your download will depend on the speed of your network connection, as well as the number of images in your Group.
  • The approximate download times for an individual 3200 x 3200 pixel image are:
    56K dialup = about 2-3 minutes per image
    ISDN/DSL/Cable = under 1 minute per image
    T1 = about 10 seconds per image
  • To speed up your download, you may choose to import smaller images.
  1. Once the download is complete, images from your Group will be displayed as thumbnails in the Image Palette. You may now:

Quick Tip

You can adjust the size of the images that you import from the Digital Library to minimize your download time.

  1. Click Edit > Preferences…. For Mac users, this option will appear in the “Artstor OIV” menu, and is also accessible with the Command icon-, keyboard shortcut.
  2. In the new window that opens, click the Image size tab.
  3. Click the radio button next to the desired download size, whether small (800 x 800 pixels), medium (1600 x 1600 pixels), or large (3200 x 3200 pixels).
  4. Click OK at the bottom of the window to apply this setting to your subsequent downloads.
  5. You may edit this preference at any time by repeating steps #1-4.

Local files

  1. Click Insert > Local image(s). You may also click the “Import local images” icon OIV insert local images icon, located in the upper left corner of the Image Palette.
  2. Browse your computer directory to the desired file(s). OIV can import the following file types: bmp, png, tiff, jpg, and gif. Maximum image resolution OIV can support is 6000 x 5000 pixels. Attempting to upload larger files will result in an error message.
  3. Select the files to import. Hold the Ctrl (or Command icon) key to select multiple files. Then click Add to import. You can also drag and drop the files directly to the Image Palette.
  4. Once the import is complete, the local files are displayed as thumbnails in the Image Palette. You may now:

Import PowerPoint presentations

  1. Click Insert > PowerPoint Presentation…. You may also click the “Import PowerPoint presentation” icon OIV insert PPT pres, located in the upper left corner of the Image Palette.
  2. Your computer’s directory will open. Use it to browse to the location of a PowerPoint file.
  3. Select a PowerPoint file, and then click Open.
    Note: Only the text and images from your PowerPoint slides will be imported into OIV slides; other elements, such as design templates, charts/graphs, slide transitions, animations, and embedded multimedia files (audio, video, etc.), will not be carried over.
  4. After importing, your converted slides will display in the Slide Sorter pane, and the images that were embedded in your PowerPoint slides will be displayed as thumbnails in the Image Palette pane.
  • Click on any slide in the Slide Sorter to begin editing it in the Slide Editor.
  • The images embedded in your PowerPoint slides will be labeled in the Image Palette as “PPT Imported Image.” You may now use any of these images to edit existing slides, or to create new slides.
  1. After editing the imported PowerPoint slides, save them in the OIV presentation by choosing File > Save.

Quick Tips

Here are some frequently encountered issues with PowerPoint slides imported into OIV.

  • The imported PowerPoint slides are smaller than regular OIV slides.This is because PowerPoint slides are set to 720 x 540 pixels by default, while OIV slides are at least 1024 x 768 pixels. To import the PowerPoint slides at a larger size, you must change a setting in PowerPoint before importing the presentation into the OIV.
    1. Open up your presentation in PowerPoint.
    2. Go to the “File” toolbar menu and select the “Page Setup” option.
    3. A new window will open, displaying the default dimensions for PowerPoint slides, which are set to 10″ x 7.5″. Using the fields provided, increase these dimensions, keeping the proportion consistent to avoid distortion: e.g. 15″ x 11.25″, 20″ x 14″, 24″ x 18″, etc.
    4. Re-save your PowerPoint presentation, and import this copy into the OIV using the steps #1-7 outlined above.
  • The imported PowerPoint images are small when displayed on OIV slides. You can enlarge any image to fit within its placeholder by right- (or Control-) clicking on it and then selecting the “Fit to frame” option from the shortcut menu. You may also use the zero (0) keyboard shortcut. Either method will enlarge the image to fit the full area of the placeholder on the slide. You can continue adjust the size and position of the image placeholder using the tools provided in the Slide Editor. For more information, please see: Working with images on slides.
  • Elements from PowerPoint slides are missing from the OIV slides.Please note that the OIV will only convert the images and text from your PowerPoint slides. Other elements such as design templates, charts/graphs, slide transitions, animations, audio/video files, etc. will not be carried over. As a result, your OIV slides may not look exactly like your PowerPoint slides, as they will be missing these additional elements.