On this page…
Save presentation
Print presentation as PDF
Export presentation
Upload presentation
Creating smaller presentation files
Transport OIV files

Save presentation

  1. Click on the “File” toolbar button.
  2. Click on the “Save” option. You may also use the Ctrl- (or image:Key command.jpg) S keyboard shortcut.
  3. Your computer’s directory will open. Use it to browse to the target location for your saved presentation, whether your Desktop, hard drive, shared network drive, or portable storage device (CD, flash drive, etc.).
  4. Enter a title for the presentation file.
  5. Click on the “Save” button. Your entire working file, both Image Palette images and authored presentation slides, will be saved as a presentation file (.prs).
  6. Once you have saved your presentation, you may return to it at any time to edit its contents. As you make changes, you should save your work periodically by repeating steps #1-2.
Quick Tip
Presentation files created and saved in OIV 4.1 will not be readable in previous versions of the software. To share a copy of your presentation with someone using an older version of OIV, export a copy of the file in a legacy format.

Print presentation as PDF

You may print individual slides or the entire slide presentation. From the print dialog window, you can convert the printout to a PDF document. Print to PDF allows you to generate an shareable version of your OIV presentation, for posting on a CMS or emailing.

Entire slide presentation

  1. Choose on File from the menu, then choose Print–>Slides. You may also use the Ctrl- (or Cmd) P keyboard shortcut.
  2. The dialog window will display several print templates, whether 2, 4, 6, or 9 slides per page, as well as 1 or 2 slides per page with space reserved for notes.

OIV Print Slides Templates

  1. Click on the desired template and then click OK to open the print dialog window.
  2.  Click Print, or, to generate a PDF of your slides:
  • On a Windows machine use the Name dropdown to choose Microsoft print to PDF

print OIV (2)

  • On a Mac use the PDF dropdown in the lower left corner and choose Print to PDF

OIV Print to PDF Mac

Individual slides

  1. Use your mouse to select the desired slide(s) in the Slide Sorter. To select multiple slides, hold down the Ctrl (or Cmd) key while clicking on multiple selections. To select several adjacent slides, click on the slide preview, press the Shift key, and then click on the last slide in the sequence.
  2. After making your selections, right- (or Control-) click with your mouse and select the “Print selected slide(s)” option from the shortcut menu.
  3. A new window will appear, displaying several print-out templates, whether 2, 4, 6, or 9 slides per page, as well as 1 or 2 slides per page with space reserved for notes. Click on the desired template, and then click on the “OK” button to begin printing your slides.
  4. Your computer’s print dialog should appear automatically. From here, you may follow the normal steps that you take to print items from your computer, or use the Print to PDF options (see above) to save the slides as PDFs.

Quick Tips

  • If you need to print images from the Image Palette, please see Printing images.

Export presentation

You may export your OIV presentation into a Read-Only format, or a legacy format.

Read-Only slide presentation

  1. Click on the “File” toolbar button.
  2. Follow the arrow to the right of the “Save As” option, then click on the “Save Read-Only Slide Presentation” option.
  3. Your computer’s directory will open. Use it to browse to your target location, whether your Desktop, hard drive, shared network drive, or portable storage device (CD, flash drive, etc.).
  4. Enter a title for the presentation file.
  5. Click on the “Save” button.
  6. A new window will open, displaying options for the compression level of the images that you are saving. Click into the radio button for the desired level and then click on the “OK” button. When selecting the compression level, keep in mind that the higher the quality of images that you decide export, the larger the file. The lower the quality, the smaller your resulting file size will be.
  7. Your presentation slides will be saved as a Read-Only presentation file (.shw) in a flat, unchangeable format. No images from your Image Palette will be preserved in this file.
    • Since the Read-Only presentation file is not editable, you may share your slide presentation with others, without having to worry about their ability to change the slides that you created.
    • Sharing your presentation as a Read-Only file requires that the person viewing your .shw file open it using the OIV program. If you would like to share your slide presentation without requiring your viewer to download and install the OIV software, you can upload it to your ARTstor Personal Collection.
    • This option will generate the smallest possible file for your slide presentation and is the best option for portability, since smaller files are easier to share with others. You can also store more of these Read-Only files on any portable media (such as CDs or removable drives) that you may use for transporting your presentation to remote locations.

Legacy format

Files created or saved in OIV 4.1 will not be readable in previous versions of the software. To share a copy of your presentation with someone using an older version of OIV, export a copy of the file in a legacy format.
  1. Click on the “File” toolbar button.
  2. Follow the arrow to the right of the “Save As” option, then click on the “Save in legacy format” option.
  3. Your computer’s directory will open. Use it to browse to your target location, whether your Desktop, hard drive, shared network drive, or portable storage device (CD, flash drive, etc.).
  4. Enter a title for the presentation file.
  5. Click on the “Save” button. The presentation file will be saved in a format that will be readable in earlier versions of the OIV.

Upload presentation

NOTICE REGARDING PERSONAL COLLECTIONS:

Upload to your Personal Collection from OIV has been retired on the new Artstor platform. When attempting this you will see an error message: “This upload exceeds your quota.  Only 0 bytes available”

Creating Smaller Presentation Files

When you reduce the file size of your OIV presentations, they will not take up as much memory to run on your machine. Also, smaller files more portable and easier to share. Here are some suggestions for creating smaller OIV files.

  • Delete unused images from the Image Palette
    To reduce the size of your presentation files, remove any unnecessary images from the Image Palette, especially Artstor images, which are approximately 1 MB each. For more detailed instructions, please see:Deleting images.
  • Download smaller images from the Digital Library

    If you are placing Artstor images into presentation slides and not using the zoom function extensively, you can download smaller images. This will not only reduce the size of your presentation file, but also decrease the download time when importing image groups.
    1. Click on the “Edit” toolbar button. For Macs, click on the “Artstor OIV” toolbar menu.
    2. Click on “Preferences…” For Macs, this option is also accessible by using the -, keyboard shortcut.
    3. In the new window that opens, click on the “Image Size” tab.
    4. Click on the radio button next to the desired download size, whether small (800 x 800 pixels), medium (1600 x 1600 pixels), or large (3200 x 3200 pixels).
    5. Click on the “OK” button at the bottom of the window to apply this setting to your subsequent downloads.
    6. Import an Image Group from the Digital Library.
  • Export your presentation slides
    You can export just the slides from your presentation file. Since the images from the Image Palette will not be exported, the resulting file will be smaller than the original working file. This smaller file can be more easily transported using a portable storage device, like a CD or thumb drive. For detailed instructions, please see: Exporting Read-Only slide presentations.
  • OIV File size limits
    • The maximum file size recommended for OIV files is 200MB. Presentations that exceed this size may fail to open, and/or fail to upload to the Artstor Workspace.

Transport OIV files

Files created in OIV 4.1 can be opened on any other installation of OIV 4.1. This means that the .prs and .shw files are portable, so that you can create them on one computer (i.e. your home or office computer), while presenting them on another (e.g. in a classroom or at a conference).

However, OIV 3.x files are not compatible with previous versions of the OIV (e.g. 2.5 or 2.6). To open an OIV 3.x file in an earlier version of the software, you will have to export it in a legacy format first. For detailed instructions, please see:Exporting presentations in legacy format.

Use portable storage devices

  1. Create an OIV presentation and then save it to a portable storage device, such as a CD or thumb drive. For detailed instructions, please see: Saving presentations.
    If you are concerned about the size of your presentation file, consider exporting just the slides from your presentation as a Read-Only .shw file or reducing the size of your presentation files. Smaller files are easier to transport, since you can fit more of them onto the same portable storage medium.
  2. Since you will need a copy of the OIV program to open this file at the remote location, you may:
    • Download the OIV installation file from the Digital Library online: Use the presentation computer to launch the Digital Library and log onto your Artstor account. Then, go to the “Tools” toolbar menu and select the “Download offline presentation tool” option. This will download a copy of the installation file, which you can use to install the software on the remote presentation computer. For detailed instructions, please see: Installing OIV.
    • Save the OIV installation file to a portable storage device, whether the same one you used to save the presentation file, or a different one. This way, you will have a copy of the installation file, which you can use to install OIV onto the presentation computer.
      Please see: Installing OIV for PCs or Installing OIV for Macs. In step #7 of the installation process for PC or Macs, use your computer’s directory to browse to the location for the portable storage device before downloading the installation file.
  3. Using any of these methods, make sure that you have access to the OIV program at the presentation computer. Then, insert the portable storage device containing your presentation file.
    1. Start the OIV program.
    2. Go to the “File” toolbar menu and select the “Open” option.
    3. The computer’s directory will open. Use it to browse to the location of the drive for the portable storage device, find your presentation file, and then click the “Open” button.
    4. Your original presentation file will open up on the remote presentation computer, just as you initially saved it to the portable storage device.

Use Personal Collections

  1. Once you have created your slide presentation, upload it to your Personal Collection.
  2. You now have two options for giving this presentation at another location: