NOTICE REGARDING PERSONAL COLLECTIONS:

Between June 1st and early September upload and data entry for Personal Collections will be paused. During this time you will be able to share, download, and save your existing images to groups as usual. Uploading of OIV presentations into personal collections will also be disabled. If you need to share OIV presentations with students, please convert them to PDFs. Please see this page to learn about using Shared Shelf to upload and edit content in your personal collection while these features are paused this summer.


 

On this page…
Organize Personal Collections Files
Move Files
Delete or Restore Files
Assign Lead Image

Organize Personal Collections Files

You can organize your Personal Collection into categories and sub-categories.

  1. The “Manage personal collection” window will display your current categories.
  2. You can create new categories to organize your images.

Create a category:

  1. Click the “New category” button at the bottom of the window.
    You may also right- (or Control-) click with your mouse and select the “Create new category” option from the resulting shortcut menu.
  2. A new category will appear in the list, labeled as “New Category.”
  3. Rename the category by double-clicking the “New Category” text and keying in the new name.

You can create sub-categories for any category, to further refine your browsing structure.
Create a sub-category:

  1. Click the title of the parent category in the left-hand panel.
  2. Click the “New Category” button at the bottom of the window.
    You may also right- (or Control-) click with your mouse and select the “Create new category” option from the resulting shortcut menu.
  3. A new sub-category, labeled “New Category,” will appear below the parent category in the list above. The parent category will be preceded by a minus sign (-) to indicate that it has been expanded to display the new sub-category.
  4. You may rename the sub-category by double-clicking the “New Category” text and typing in the new name.

Once you’ve created categories or sub-categories, you can rename them.
Rename a category (or sub-category):

  1. Click the category or (sub-category) in the left-hand panel.
    You may need to expand categories to find a sub-category. Simply click the plus sign (+) to the left of any category to expand it. Once expanded, collapse the category (or sub-category) by clicking the minus sign (-) that appears to the left of the title.
  2. Double-click the existing title and type in a new name.
    You may also right- (or Control-) click with your mouse and select the “Rename category” option from the resulting shortcut menu.

If you delete a category, you will not delete the files in that category from your Personal Collection. You will just remove that category from your browse structure.
Delete a category:

  1. Click the category in the left-hand panel.
  2. Then, click the “Remove” button at the bottom window.
    You may also right- (or Control-) click with your mouse and select the “Delete category” option from the resulting shortcut menu.

Move Files

Once you have created categories for browsing, you can begin to copy and move files into them.
The complete list of files uploaded to your Personal Collection will appear in the right panel of the “Manage personal collection” window. The list of categories and sub-categories that you have created will appear in the left panel.

Once you have created categories, you can begin organizing your files by moving them from the main Personal Collection into a browsing category.

To move a file from the main Personal Collection to a new category:

  1. Select the “My Personal Collection” title in the left panel.
  2. In the panel on the right, click on the filename.
  3. Click and drag the file to the category title in the left-hand panel, so the category title is highlighted.
  4. Drop (release) the file into its new category. You will see the file name listed in the right panel when the category is selected.

You may also move files from one category to another.
To move a file between categories:

  1. Click the first category in the left-hand panel.
  2. Click on the desired file in the right-hand panel. You may need to expand categories (or sub-categories) to find your file. Simply click the plus sign (+) to the left of any category (or sub-category) to expand it. Once expanded, collapse the category (or sub-category) by clicking the minus sign (-) that appears to the left of the title.
  3. Once you have selected your file, drag the item to the destination category in the left-hand panel, so that the category title is highlighted.
  4. Drop (release) the file into the new category. You will see the file name listed in the right panel when the category is selected.

Delete or Restore Files

Files that have been deleted from your Personal Collection are first moved to the Recycle Bin. To permanently delete files from your Personal Collection, you must remove them from the Recycle Bin.
Remove files from a category:

  1. Select the category (or sub-category) from the list in the panel on the left.
  2. Find the file name in the panel on the right and select it by clicking once.
    You may need to expand categories (or sub-categories) to find your file. Simply click the plus sign (+) to the left of any category (or sub-category) to expand it. Once expanded, collapse the category (or sub-category) by clicking the minus sign (-) that appears to the left of the title.
  3. Click on the “Remove” button at the bottom of the window.
    You may also right- (or Control-) click with your mouse and select the “Remove file from category” option from the shortcut menu that appears.

Delete files from your Personal Collection:

  1. Select the “My Personal Collection” item from the list in the panel on the left.
  2. Find the file name in the panel on the right and select it by clicking once.
  3. Click the “Remove” button at the bottom of the window.
    You may also right- (or Control-) click with your mouse and select the “Move to recycle bin” option from the shortcut menu that appears.

Files stored in the Recycle Bin may be restored to your collection. But, once you remove from the Recycle Bin, they are permanently deleted from your Personal Collection.
Restore files from the Recycle Bin:

  1. Select the “Recycle bin” item from the list in the panel on the left.
  2. Find the file in the panel on the right and select it by clicking once.
  3. Click the “Restore” button at the bottom of the window.
    You may also right- (or Control-) click with your mouse and select the “Restore file to personal collection” option from the shortcut menu that appears.
  4. The restored file will re-appear in the list for your main Personal Collection.

Please note: If you want to restore all the files stored in the Recycle Bin, you can click the “Restore All” button in the bottom of the window.

Remove files from the Recycle Bin:

  1. Select the “Recycle bin” from the list in the left side of the panel.
  2. Find the file in the right side of the panel and select it by clicking once.
  3. Click the “Delete” button at the bottom of the window.
    You may also right- (or Control-) click with your mouse and select the “Delete file from recycle bin” option from the shortcut menu that appears.

Remember, once a file has been deleted from the Recycle Bin, the file, its data, and any associated annotations will be permanently deleted from the Digital Library. You cannot restore it.
Empty the entire Recycle Bin:

  1. Select the “Recycle bin” item from the list in the left-hand panel.
  2. Then, click the “Empty bin” button at the bottom of the window.
    You may also right- (or Control-) click with your mouse and select the “Delete all files in recycle bin” option from the resulting shortcut menu.

Assign Lead Image

When you browse your Personal Collection, a “lead image” will display in upper right corner. By default, the lead image will be the first image listed in your collection. You may assign a different image as the “lead image.”

  1. From the menu, go to Upload > Manage Personal Collection
  2. Click “My Personal Collection” in the left panel.
  3. In the right panel, click the filename.
  4. Right- (or Control-) click with your mouse and select the “Assign as lead image” from the shortcut menu.
  5. A star symbol will now appear to the right of the newly designated “lead image.” You may change this image at any time by repeating these steps.