On this page…
Create New Slides From a Blank Template
Generate New Slides from Selected Image(s)
Work with Images on Slides
Work with Text on Slides
Work with Shapes on Slides
Work with Slide Layouts
Rearrange Slides
Delete Slides

Create New Slides – Best Practices

In order to create the sharpest images in your OIV slide presentation, in the OIV About menu, choose Preferences, then on the Slide Defaults tab, set the Default size to 1600 x 1200

oiv-slide-defaults

Additionally, on the Image Size tab, choosing Large (3200 x 3200), will also produce the highest resolution image for you slide presentation. Please note that changing this setting will only affect subsequent image downloads, and will not change the resolution for existing slide presentations. This setting also requires more computer memory and disk space than lower settings and is only recommended for high-end computers.

adjust-oiv-image-size

Generate New Slides from a Blank Template

  1. Click on the “Add a slide” icon OIV add slide, which you can find in the upper left corners of both the Slide Sorter and Slide Editor panes. You may also select the “Add a slide” option from the “Insert” toolbar menu or the Slide Sorter’s right- (or Control-) click shortcut menu. There is also the Ctrl- (or Command icon) equals (=) keyboard shortcut.
  2. A new window will open, displaying a set of slide templates.
  • For each template, the gray boxes represent image placeholders, while the black lines represent text boxes. Zoom-able templates will display a magnifying glass. For a complete list of available slide templates, please see the Slide Templates guide.
  • If you prefer to start from a blank slide, use the first template listed, which contains the blue question mark (?).
  • Click on the desired template, and then click on the “OK” button to close the window.
  • Your new slide will appear in the Slide Sorter. Click on the slide preview to begin editing the slide in the Slide Editor pane.
  • If you chose a template with images, a placeholder will appear for each image, instructing you to “Place image here.” Find an image in the Image Palette and drag it up into the place holder. For detailed instructions, please see: Working with images on slides.
  • If you chose a template with text, a text box will appear, instructing you to “Double-click to add text.” You may do so, or else drag an image from the Image Palette into the text box to import the attached data record. For more detailed instructions, please see: Working with text on slides.
  • If you selected a blank template, a blank slide will appear in both the Slide Sorter and Slide Editor panes. Use the icons at the top of the Slide Editor to add elements to this blank slide, whether images OIV add an image, text OIV add text, or shapes OIV add a shape.
  • If you selected a template with any zoomable images, the zoomable slide will be differentiated from normal slides in the Slide Sorter pane with a magnifying glass icon OIV zoom in.

Generate new slides from selected image(s)

  1. Click on an image in the Image Palette to select it. To select multiple images, use the Shift or Ctrl- (or Command icon) key when clicking on thumbnails.
  • To choose consecutive images, click on a thumbnail, press the Shift key, and then click on a second image. All of the images in between these two thumbnails will be selected.
  • To choose non-consecutive images, click on a thumbnail, press the Ctrl- (or Command icon) key, and then click on a second image. Only those two thumbnails will be selected. You may continue to select non-consecutive images by holding down the Ctrl- (or Command icon) key while clicking on additional thumbnails.
  1. Click on the “Create slides from selected image(s)” iconOIV Create slide from selected images in the upper left corner of the Image Palette pane. You can also right- (or Control-) click with your mouse and select the “Slide creation wizard” option, or else use the Ctrl- (or Command icon) G keyboard shortcut.
  2. A new window will open, displaying a set of slide templates.
  • For each template, the gray boxes represent image placeholders, while the black lines represent text boxes. Zoom-able templates will display a magnifying glass.
  • For a complete list of available slide templates, please see the Slide Templates guide.
  1. Click on the desired template and click on the “OK” button to close the window.
  2. Your new slide(s) will appear, with the images imported into the placeholders in the order that you selected them. Click on a slide preview in the Slide Sorter to begin editing that slide in the Slide Editor.
  • If you need to replace an image, find a different image in the Image Palette and drag it up into the desired place holder. For detailed instructions, please see: Working with images on slides.
  • If you need to edit imported data, or add new text, for existing data, double-click into a text box to begin keying in your changes. If you have not already added data, the text box will instruct you to “Double-click to add text.” You may do so, or else drag an image from the Image Palette into the text box to import the attached data record. For more detailed instructions, please see: Working with text on slides.

To automatically import data into your slides:

  1. Select any template with a single image and single text box.
  2. Then, click into the “Populate metadata” checkbox in the bottom left corner of the window.
  3. A new window will open, prompting you to choose which data fields to import. Check all the desired fields and then click on the “OK” button.

Import PowerPoint slides

You may import an exiting PowerPoint presentation to create OIV slides. Once you have converted your PowerPoint slides into the OIV format, you will be able to edit them as you would normal OIV slides. For detailed instructions, please see: Importing PowerPoint presentations.

Slide templates

Click here to see a full list of the slide templates available in OIV, with examples.

Work with images on slides

Add and replace images on slides

  1. If you selected a slide template with images, the preview displayed in the Slide Editor will contain empty placeholders, instructing you to “Place image here.”
  2. Find an image in the Image Palette, then drag and drop it into the empty placeholder.
  3. The image will appear in the slide preview, sized to fit in the space delineated by a dashed outline.
  1. You may continue to add additional images to the slide. Click on the “Add an image” icon OIV add an imagein the toolbar at the top of the Slide Editor pane. You may also go to the “Insert” toolbar menu and select the “Add an image” option. Another alternative is the “Format” toolbar menu, where you will find the “Add an image” option under “Image.”
  1. If you dropped the wrong image into the placeholder, or want to replace an image that you’ve already added to a slide, simply drag a new image from the Image Palette on top of the existing image.
  • A new window will open, asking you if you want to replace the current image.
  • Click on the “Yes” button to proceed or the “No” button to cancel the request.
  1. If you would like to rotate or flip an image before adding it to a slide, please see: Rotating images. Once you’ve created a rotated or flipped copy of the original image, you may drag the transformed copy onto a slide, just like a normal image.

Move images on slides

  1. Click on an image once to select it, so that a dashed outline appears around the placeholder.
  2. Click on the “Move” tool OIV select and move objects in the toolbar at the top of the Slide Editor.
  3. Go back to the selected image, then drag and drop it into a new location on the slide.

Resize images on slides

  1. Click on an image once to select it, so that a dashed outline appears around the place holder.
  2. Click on any one of the 8 square handles that appear on the corners and sides of the dashed outline.
  3. Drag the side or corner of the image until the placeholder has reached the desired size.
  4. Adjust the image to fit the resized placeholder.
  • Click on the “Zoom in” tool OIV zoom in in the toolbar at the top of the Slide Editor. Then, click into the image until it fits the resized frame. You may also right- (or Control-) click and select the “Zoom in” option from the shortcut menu. Another alternative is to press the “equals” key (=) on your keyboard.
  • You can also right- (or Control-) click with your mouse and select the “Fit to frame” option to automatically resize the image to fit the resized placeholder. You may also press the “zero” (0) key on your keyboard.

Create zoomed details on slides

  1. Click on an image once to select it, so that a dashed outline appears around the place holder.
  2. Click on the “Zoom in” tool OIV zoom in in the toolbar at the top of the Slide Editor.
  3. Click anywhere into the selected image. The image will zoom wherever your mouse clicks. You may also right- (or Control-) click and select the “Zoom in” option from the shortcut menu. Another alternative is to press the “equals” key (=) on your keyboard.
  4. Once you click off the slide, the zoomed detail will be preserved as you left it. You may continue to edit the captured detail:
  • To zoom out, click on the “Zoom out” toolOIV zoom out in the toolbar. Then click back into the image until you have zoomed out to the desired level. You may also choose the “Zoom out” option from the right- (or Control-) click menu, or press the “minus” (-) key on your keyboard.
  • To zoom directly to the Actual Size for an image, Right- (or Control-) click with your mouse and select the “Actual Size” option. The image will display at a 1:1 ratio, with the maximum amount of detail before the image may begin to pixelate. You may also press the “nine” (9) key on your keyboard.
  • To resize the image to fit the placeholder, Right- (or Control-) click and select the “Fit to frame” option. You may also press the “zero” (0) key on your keyboard.
  • To pan to a different area within the zoomed detail, click on the “Pan” tool OIV pan in the toolbar. Your cursor will change so that it resembles the icon. Use your mouse to click into the image and drag to a different area within image.

Set image background and border colors on slides

  1. Click on an image once to select it, so that a dashed outline appears around the place holder.
  2. Click on the “Properties” icon OIV data in the toolbar at the top of the Slide Editor. Or, you may also right- (or Control-) click on the image and select the “Properties” option from the shortcut menu. Another alternative is the Ctrl- (or Command icon) W keyboard shortcut.
  3. A new window will open (pictured below), displaying options for adding background and border colors for the selected image.
  • To add a border, click on the drop-down arrow next to “Border Color.” Select a color from the set of swatches, or click on the “More colors” link to choose from a wider selection of color options. Once you’ve chosen a color for your border, set the thickness of the line by using the arrow keys provided to the right of the “Border Color” area. You may also type a value (up to 50) directly into the “Thickness” field.
  • To add a background color, click on the drop-down arrow next to “Background Color.” Select a color from the set of swatches, or click on the “More colors” link to choose from a wider selection of color options. This background color will only apply to the selected image(s). To change the overall background color for the entire slide, please see: Working with slide layouts.
  1. After making your selections, click on the “OK” button to apply your changes.
  2. If need to remove a border or background that you have applied to an image, repeat steps #1-3. After clicking on the drop-down arrow for “Border Color” or “Background Color,” click on the “None” link above the color palette.

Delete images on slides

  1. Click an image once to select it, so that a dashed outline appears around the place holder.
    To select multiple images, hold down the Ctrl- (or Command icon) key while making selections.
  2. Click the “Delete selected objects” iconOIV delete shape in the toolbar at the top of the Slide Editor. Or, you may also right- (or Control-) click on the image and select the “Delete selected object(s)” option from the shortcut menu. Another alternative is to press the Delete key on your keyboard.
  3. If you need to undo the deletion, use the Ctrl- (or Command icon) Z keyboard shortcut. Or, you may also select the “Undo…” option from the “Edit” toolbar menu.

Work with text on slides

Edit text on slides

  1. If you selected a slide template with text, the preview displayed in the Slide Editor will contain empty text boxes, instructing you to “Double click to add text.”
  2. Double-click into the text box and begin keying in your text. You may also copy and paste text from other electronic documents using the corresponding Ctrl- (or Command icon) C and Ctrl- (or Command icon) V keyboard shortcuts.

Another method of adding text is to import the data records from images in the Image Palette.

  1. Find an image in the Image Palette, then drag and drop it on top of a text box.
  2. A new window will open, displaying a list of available fields from the selected image’s data record. Check the boxes next to the desired fields. Then, click on the “OK” button to close the window and complete the process. You may import the labels for the fields, whether Title, Creator, Date, etc. If you prefer to import the data without labels, uncheck the box in the lower left corner of the window.
  3. With either method, the text displayed in text box will be fully editable.
  • To edit the existing text, double-click anywhere in the text block and key in your changes. You may also use your mouse to select a portion of the text to overwrite.
  • To format the text, change the font, size, style, color, and alignment of the existing text. For more information, please see: Formatting text on slides.
  • To replace a data record, find another image in the Image Palette, and then drag and drop it into the existing text box and repeat the process outlined in step #3 above.

Quick Tips

  • You may also automatically import data records when generating batches of slides for certain templates. For more information, please see: Creating new slides – Generate from selected images.
  • When you import data from an image in the Image Palette, there may be more text than can be displayed within the text box at its current size and/or text formatting. The presence of this additional text will be indicated by a small iconoiv green arrow in the lower right corner of the text box. You may have to change the font size to fit all the text in the space provided. Another option is to resize the text box so that it displays all of the text that you imported.

Format text on slides

  1. Double-click into a text box with existing text to select the entire block for formatting. You may also use your mouse to select a specific portion of the text block for formatting.
  2. Click on the “Font” icon OIV font in the toolbar at the top of the Slide Editor. You may right- (or Control-) click with your mouse and select the “Font…” option from the shortcut menu. This option is also available from the “Format” toolbar menu under “Text.” Another alternative is the Ctrl- (or Command icon) F keyboard shortcut.
  3. A new window will open, displaying several options for formatting your text. As you make your selections, changes will be reflected in the “Sample Text” preview area in the center of this window.
  • To change the font type, click on the drop-down arrow under “Font” and select one of the options from the menu: SansSerif, Serif, and Monospaced.
  • To change the font size, click on the drop-down arrow under “Size” and select a value from the menu (8-92). You may also type a numerical value directly into the field.
  • To change the font style, click on the drop-down arrow under “Style” and select one of the options from the menu: bold, underline, italic, or various combinations. You may also leave the default “plain” option selected.
  • To change the font color, click on the drop-down arrow under “Color” and select a color from the set of swatches. You may also click on the “More colors” link to choose from a wider selection of color options.
  • To change the text alignment, click on one of the icons in the “Paragraph Alignment” area in the bottom right corner of the window. These icons correspond to left, centered, or right justification options.
  1. After making your selections, click on the “OK” button to apply the changes.
  2. You may go back to any text box to adjust the formatting of the text. Simply repeat steps #1-4 above.

Quick Tip

You can set default text formatting preferences so that you don’t have to adjust the formatting each time you create a slide with text.

  1. Go to the “Edit” toolbar menu and select the “Preferences…” option. (In Macs, this option will be listed under the “Artstor OIV” menu and is also accessible by using the image:Key command.jpg-, keyboard shortcut.)
  2. In the window that opens, click on the “Slide Defaults” or “Defaults” tab. Then, use the fields provided to set the default font color, type, size, and style.
  3. Once you have made your selections, click on the “OK” button. These default settings will persist for any new text boxes that you create. You may always go back the “Preferences” menu to re-adjust these formatting preferences.

Add text boxes to slides

  1. You may to add additional text boxes to any slide. Click on the “Add a text box” icon OIV add text in the toolbar at the top of the Slide Editor pane. You may also go to the “Insert” toolbar menu and select the “Add a text box” option. This option is also available from the “Format” toolbar menu, under “Text.”
  2. A new empty text box will appear in the center of the slide. Use your mouse to reposition the box or resize it, as necessary.
  3. Double-click into the text box to begin keying in your text.

Move and resize text boxes on slides

  1. Click on a text box once to select it, so that a dashed outline appears around the placeholder.
  2. Click on the “Move” toolOIV select and move objects in the toolbar at the top of the Slide Editor.
  3. Go back to the selected text, then drag and drop it into a new location on the slide.
  4. To re-size the box, click on any one of the 8 square handles that appear on the corners and sides of the dashed outline.
  5. Drag the side or corner of the outline until the text has reached the desired size.
    If your text content cannot be displayed in the space provided, an iconoiv green arrow will appear in the bottom right corner of the text box, indicating there is additional text beyond the visible area of the placeholder. You can adjust the size of the text box or re-format the text so that it will display within the given area.

Set background and border colors for text boxes on slides

  1. Click on a text box once to select it, so that a dashed outline appears around the place holder.
  2. Click on the “Properties” iconOIV data in the toolbar at the top of the Slide Editor. You may also right- (or Control-) click on the image and select the “Properties” option from the shortcut menu. Another alternative is the Ctrl- (or Command icon) W keyboard shortcut.
  3. A new window will open, displaying options for adding background and border colors for the selected image.
  • To add a border, click on the drop-down arrow next to “Border Color.” Select a color from the set of swatches, or click on the “More colors” link to choose from a wider selection of color options. Once you’ve chosen a color for your border, set the thickness of the line by using the arrow keys provided to the right of the “Border Color” area. You may also type a value (up to 50) directly into the “Thickness” field.
  • To add a background color, click on the drop-down arrow next to “Background Color.” Select a color from the set of swatches, or click on the “More colors” link to choose from a wider selection of color options. This background color will only apply to the selected image(s). To change the overall background color for the entire slide, please see: Working with slide layouts.
  • To set the level of opacity, use the sliding arrow to the right of the “Opacity” field to adjust the level of opacity for the text, as well as any background/border effects that you have applied to the text box. Setting the opacity to a lower level will create a semi-transparent text box that you may overlay onto other objects.
  1. After making your selections, click on the “OK” button to save your changes.
  2. If need to remove a border or background that you have applied to an image, repeat steps #1-3. After clicking on the drop-down arrow for “Border Color” or “Background Color,” click on the “None” link above the color palette. To reset the opacity level, repeat steps #1-3, then slide the arrow to the right of the “Opacity” field to the desired level.

Delete text boxes from slides

  1. Click on a text box once to select it, so that a dashed outline appears around the place holder. To select multiple slides, hold down the Ctrl- (or Command icon) key while making selections.
  2. Click on the “Delete selected objects” icon OIV delete shape in the toolbar at the top of the Slide Editor. You may also right- (or Control-) click on the image and select the “Delete selected object(s)” option from the shortcut menu. Another alternative is to press the Delete key on your keyboard.
  3. If you need to undo the deletion, use the Ctrl- (or Command icon) Z keyboard shortcut. You may also select the “Undo…” option from the “Edit” toolbar menu.

Work with shapes on slides

Add shapes to slides

  1. Click on the “Add a shape” iconOIV add a shape in the toolbar at the top of the Slide Editor pane. You may also go to the “Insert” toolbar menu and select the “Add a shape” option. This option is also available from the “Format” toolbar menu, under “Shape.”
  2. A new window will open up (pictured below), displaying a square, a circle, and various directional arrows. Click on the desired shape, and then click the “OK” button to close the window.
  3. The new shape will appear on your slide. You may now

Move and resize shapes on slides

  1. Click on a shape once to select it, so that a dashed outline appears around the placeholder.
  2. Click on the “Move” toolOIV select and move objects in the toolbar at the top of the Slide Editor.
  3. Go back to the selected shape, then drag and drop it into a new location on the slide.
  4. To re-size the shape click on any one of the 8 square handles that appear on the corners and sides of the dashed outline.
  5. Drag the side or corner of the outline until the shape has reached the desired size.
  • If you resize a square, dragging a corner will increase/decrease the size of the square, while dragging a side handle will create rectangles of various lengths and widths.
  • If you resize a circle, dragging a corner of the placeholder will increase/decrease the circumference of the circle, while dragging a side handle will create ellipses.
  • If you resize arrows, dragging a corner will increase/decrease the length of the arrow, while dragging a side handle will increase/decease the width of the arrow.

Format shapes on slides

  1. Click on a shape once to select it, so that a dashed outline appears around the place holder.
  2. Click on the “Properties” iconOIV data in the toolbar at the top of the Slide Editor. You may also right- (or Control-) click on the image and select the “Properties” option from the shortcut menu. Another alternative is the Ctrl- (or Command icon) W keyboard shortcut.
  3. A new window will open, displaying options for adding color and fill effects to the selected shape.
  • To add a color to the outline of your circle/square or the path of your arrow, click on the drop-down arrow next to “Color.” Select a color from the set of swatches, or click on the “More colors” link to choose from a wider selection of color options. Next, set the thickness of the line by using the arrow keys provided to the right of the “Color” area. You may also type a value (up to 50) directly into the “Thickness” field.
  • To set the level of opacity, use the sliding arrow to the right of the “Opacity” field to adjust the level. Setting the opacity level to a lower value will create a semi-transparent shape. Sliding the bar to right will create a more opaque object.
  • To add a fill effect to a circle or square, check the box next to “Filled.” The entire area outlined by your circle or square will be filled with the same color that was chosen for the shape outline. If you would like to overlay this filled shape onto another object, you might consider decreasing the opacity level to make it semi-transparent.
  1. After making your selections, click on the “Apply” button to save the changes.
  2. If need to remove a formatting effect that you have applied to a shape, repeat steps #1-3. After clicking on the drop-down arrow for “Color,” click on the “None” link above the color palette. To reset the opacity level, repeat steps #1-3, then slide the arrow to the right of the “Opacity” field to the desired level. To remove a fill effect, uncheck the box next to “Filled.”

Delete shapes from slides

  1. Click on a text box once to select it, so that a dashed outline appears around the place holder. To select multiple shapes, Hold down the Ctrl- (or Command icon) key while making selections.
  2. Click on the “Delete selected objects” icon OIV delete shape in the toolbar at the top of the Slide Editor. You may also right- (or Control-) click on the image and select the “Delete selected object(s)” option from the shortcut menu. Another alternative is to press the Delete key on your keyboard.
  3. If you need to undo the deletion, use the Ctrl- (orCommand icon ) Z keyboard shortcut. You may also select the “Undo…” option from the “Edit” toolbar menu.

Work with slide layouts

Layer objects on slides

Each image, text box, or shape represents a separate object. Objects will automatically stack in discrete layers as you add them to a slide. You may place each object into a discrete position on the slide, or overlap them, stacking one on top of the other.

  1. To move objects, click on the “Move” tool OIV select and move objects in the toolbar at the top of the Slide Editor, and then drag and drop the object into a new location on the slide.
  2. This layering order can be exploited during the Slide Presentation mode, when you may elect to present your slides so that objects appear one by one, rather than all at once.
  • When presenting, objects at the bottom of the stack will appear first. Those layers stacked above will appear in the order that they were arranged, until you reach the top of the stack.
  • For more information about how to present these layered objects during the Slide Presentation, please see: Navigating slide presentations.
  1. Normally, the first object added to a slide will start as the bottom layer, and each subsequent object added to the slide will create an additional layer on top. However, you can change the order the layers on your slide, depending on the order you would like them to appear in the Slide Presentation.
  • Click on a desired object, then right- (or Control-) click with your mouse onto it.
  • Go to the “Order” option in the shortcut menu and follow the arrow to the right to select one of the following options: “Bring forward,” “Bring to front,” “Send backward,” and “Send to back”. You can also find these options in the “Format” toolbar menu under the “Order.”
  • Repeat these steps, as necessary, until you have arranged the object layers in the desired order.

Slide background colors

  1. The default slide background is black. To change the color of the slide background, right- (or Control-) click on the slide in the Slide Editor and point your mouse to the “Slide background…” option. You may also right- (or Control-) click on the slide preview in the Slide Sorter and point your mouse to the “Background…” option. This option is also available from the “Format” toolbar menu.
  2. Follow the arrow to the right to select a new color from a set of swatches. You may also click on the “More colors” link to choose from a wider selection of color options.
  3. The chosen color will be automatically applied to your slide background.
  4. To set the slide background to a different color, simply repeat steps #1-3.

Quick Tips

  • You may also add color effects to the backgrounds of individual images, text boxes, or shapes on your slide.
  • You can set a default slide background color (other than black), so that you don’t have to adjust the color each time you create a slide.
    1. Go to the “Edit” toolbar menu and select the “Preferences…” option. (In Macs, this option will be listed under the “Artstor OIV” menu and is also accessible by using the Command icon-, keyboard shortcut.)
    2. In the window that opens, click on the “Slide Defaults” or “Defaults” tab. Use the drop-down arrow to the right of “Background” to select a new default slide background color from the set of swatches. You may also click on the “More colors” link to choose from a wider selection of color options.
    3. Click on the “OK” button to apply the new default setting, which will persist for any new slides that you create. You may always go back the “Preferences” menu to re-adjust this default setting.

You can change the background color for a set of slides, rather than individually.

    1. Use the Shift or Ctrl (or Command icon) key when clicking on slide previews in the Slide Sorter.
  • Consecutive slides: click on a slide preview, press the Shift key, and then click on a second slide. All of the slides in between these two slide previews will be selected.
  • Non-consecutive slides: click on a slide preview, press the Ctrl (or Command icon) key, and then click on a second slide. Only those two slide previews will be selected. You may continue to select non-consecutive slides by holding down the Ctrl (or Command icon) key while clicking on additional slide previews.
  1. Right- (or Control-) click in the Slide Sorter and point your mouse to the “Background…” option in the resulting shortcut menu.
  2. Follow the arrow to the right to select a new color from a set of swatches. You may also click on the “More colors” link to choose from a wider selection of color options.
  3. The chosen color will be automatically applied to the backgrounds for your chosen slides.

Rearrange slides

Rearrange Individual slides

  1. Click on a slide preview in the Slide Sorter to select it.
  2. Hold down your mouse button as you drag the slide preview to a new position. As you drag your mouse, a placeholder will appear as a narrow line of color (green), indicating the space between slide previews.
  3. Release the mouse button to drop the slide into the new location, as indicated by the green placeholder.

Rearrange Multiple slides

  1. Use the Shift or Ctrl (or Command icon) key when clicking on slide previews in the Slide Sorter.
  • Consecutive slides: Click on a slide preview, press the Shift key, and then click on a second slide. All of the slides in between these two slide previews will be selected.
  • Non-consecutive slides: Click on a slide preview, press the Ctrl (or Command icon) key, and then click on a second slide. Only those two slide previews will be selected. You may continue to select non-consecutive slides by holding down the Ctrl (or Command icon) key while clicking on additional slide previews.
  1. Release the Shift or Ctrl (or Command icon) key and hold down your mouse button as you drag the slide previews into a new position. As you drag your mouse, a placeholder will appear as a narrow line of color (green), indicating the space between slide previews.
  2. Release the mouse button to drop the slides into the new location, as indicated by the green placeholder.

Move or copy slides between presentations

You can move or copy slides from one OIV presentation into another by dragging and dropping the slide previews in the Slide Sorter.

  1. While you are working within one OIV presentation, open another by going to the “File” toolbar menu and selecting the “New” option. A second instance of the OIV will open, which you can use to open an existing presentation or start a new one.
  2. In the Slide Sorter of the first presentation, select the slides that you wish to copy to the second presentation. To select multiple slides, use the Ctrl (or Command icon) or Shift key when selecting slide previews. Once you have make your selections, release the Ctrl (or Command icon) or Shift key.
  3. You may either move or copy the slide(s) into the second presentation.
  • To move the slide(s), hold down your mouse button as you drag the slide(s) from the first presentation into the Slide Sorter of the second presentation.
  • To copy the slide(s), press the Ctrl (or Command icon) key and hold down your mouse button as you drag the slide(s) from the first presentation into the Slide Sorter of the second presentation.
  1. Release the mouse button to drop the slide(s) into the second OIV presentation.

An alternative method of moving and copying slides is to use the copy/cut and paste keyboard shortcuts.

  1. While you are working within one OIV presentation, open another by going to the “File” toolbar menu and selecting the “New” option. A second instance of the OIV will open, which you can use to open an existing presentation or start a new one.
  2. In the Slide Sorter of the first presentation, select the slides that you wish to copy to the second presentation. To select multiple slides, use the Ctrl (or Command icon) or Shift key when selecting slide previews.
  3. You may either move or copy the slide(s) into the second presentation.
  • To move the slide(s), right- (or Control-) click with your mouse and then select the “Cut” option. The “Cut” option is also available from the “Edit” toolbar menu. You may also use the Ctrl- (or Command icon) X keyboard shortcut.
  • To copy the slide(s), right- (or Control-) click with your mouse and then select the “Copy” option. The “Copy” option is also available from the “Edit” toolbar menu. You may also use the Ctrl- (or Command icon) C keyboard shortcut to copy.
  1. Go to the Slide Sorter of the second presentation and then right- (or Control-) click with your mouse to choose the “Paste” option. The “Paste” option is also available from the “Edit” toolbar menu. You may also use the Ctrl- (or Command icon) V keyboard shortcut.

Delete slides

  1. Select the desired slide preview in the Slide Sorter. To delete multiple slides, use the Shift or Ctrl (or Command icon) keys to select the desired slides before right- (or Control-) clicking with your mouse.
  2. Click on the “Remove slide(s)” icon (OIV remove slide). You may also right- (or Control-) click and select the “Remove slide(s)” option from the shortcut menu. This option is also available from the “Edit” toolbar menu. Another alternative is the Ctrl- (or Command icon) minus (-) keyboard shortcut.
  3. A new window will open, prompting you to confirm the deletion. Click on the “OK” button to complete the process.
  4. If you need to undo the deletion, use the Ctrl- (or Command icon) Z keyboard shortcut. You may also select the “Undo…” option from the “Edit” toolbar menu.