Folders are a way for users to organize and share image groups.  Only users with instructor privileges enabled can create and manage folders.

On this page…
Create a folder and set permissions
Move folders and change permissions
Create and manage nested folders (subfolders)
Delete a folder
Enable Student Work Folders

Create a Folder

  1.  Log in to your Artstor account.
  2. Click on Share > Create Folder in the navigation bar.
  3. In the Create a Folder window type a name for your folder. When naming your folder avoid symbols (e.g. ? /\ <>+ # % etc.) or diacritics (e.g. é å ï ñ ô etc.), which may cause images or groups to save incorrectly or not download properly. Keep in mind that if you would like to share this folder, you will need to give it a unique name.
  4. Click Next.
  5. Next you can set the viewing permissions for this folder. Choose the radio button by one of these three:
    • Only me (Private) – the folder will only be viewable by you.
    • Everyone at my institution (Institutional public) – the folder can be viewed by any Artstor user at your institution.
    • Users at my institution with password (Institutional pwd-protected) – this can be viewed by any user at your institution to whom you provide the viewing password. Your password must be unique. If your password is not accepted, it is already in use; please try another password.
  6. You can set separate editing permissions for this folder, allowing you to collaborate with a colleague or teaching assistant.  Choose the radio button by one of these two:
    • Only me (Private) – the folder can only be edited by the folder owner (you).
    • Selected user(s) with password - the folder can be edited by any instructor-level user at your institution with whom you share the editing password. This password must be unique and cannot be the same as the viewing password.  If your password is not accepted, it is already in use; please try another password.
  7. Click Next.
  8. You will then receive a confirmation that your folder was created.
  9. Click Finished.
  10. You can now create and manage image groups within this folder.

Move folders and manage permissions

Once you have created folders, you can move them to organize them and change viewing permissions.  You can only move and manage folders from the Manage Folders window accessed through the Share menu as described below. All image groups contained within the folder you are moving will also be moved.

To move a single folder:

  1. Go to Share > Manage folder(s).
  2. Within the window that opens, click on the folder you would like to move.
  3. Drag and drop the folder from its original location to the desired location. When moving folders a green arrow will appear to serve as a guide when you rearrange your folder.

Note: If you move a folder from Institutional Folders” to “Private Folders” you will lose any security settings that were previously applied and the folder and its contents will become private. Conversely, if you drag folders from Private to Institutional, you will need to adjust permissions for each folder in order to make them fully public. If you do not edit the access settings, each folder will remain “private” although located in the Institutional section.

To change the permissions on a folder:

  1. Follow steps 1-3 above to move the folder that lives within the Private folder section into the Institutional Folders section.
  2. Next you will need to decide who can see this folder. There are two options for Institutional folders.
    • The folder can be Everyone at my institution (Institutional public) and available to all users at your institution.
    • The folder can be Users at my institution with password (Institutional pwd-protected) and available to users to whom you provide the password.
  3. Select the radio button next to the type of access that you would like to provide.

Note: If you are creating a password, that password will have to be unique. If your password is not accepted it is because it is already in use. In that case, please try another password.

  1. You will then receive a confirmation that your folder access properties have been saved.
  2. Click Finished.

To change the password on a folder:

  1. Go to Share > Manage folder(s).
  2. Within the window that opens, click on the folder with the password you would like to change.
  3. In the “Who can see this folder?” section on the right side, you will see the current password. Click in to the text box to change the password. Please note that if anyone has unlocked the folder using the old password, they will no longer be able to access your image groups.
  4. Click “Submit” when complete.

Create and manage nested folders (subfolders)

To create a nested folder:

  1. Go to the navigation bar.
  2. Click Share > Manage folder(s).
  3. Within the window that opens, single click on the folder that you would like create a subfolder within (you will see a blue outline around the folder).
  4. Click Create Folder in the lower left hand corner of this window.
  5. The parent folder will then expand to reveal your nested New Folder. (You will then need to rename this New Folder or it will not save.) When naming your folder avoid symbols (e.g. ? /\ <>+ # % etc.) or diacritics (e.g. é å ï ñ ô etc.), which may cause images or groups to save incorrectly or not download properly.

Quick tip:
You can also create a nested folder by dragging and dropping the desired folder onto the title of another folder.
Note:
The settings on the parent folder will apply to all folders nested within it.

Delete a folder

  1. Go to Share > Manage folder(s).
  2. Within the window that opens, single click on the folder.
  3. Click Delete in the lower left hand corner of the window.
  4. You will be asked ‘Are you sure you want to delete the selected folder?’.
  5. Click Delete.

Quick tip:
You can also delete a folder by right-clicking (ctrl-click on a Mac) on the folder. Within the drop down menu that appears click Delete folder.
Note:
Any image groups and student work folders associated with this folder will also be deleted and cannot be reproduced.

Enable Student Work Folders

  1. Log in to your Artstor account.
  2. In the navigation bar, click Share > Create folder.
  3. In the dialog box that appears, enter a name for your folder. Please note: Avoid symbols (e.g. ? /\ <>+ # % etc.) or diacritics (e.g. é å ï ñ ô etc.), which may cause images or groups to save incorrectly or not download properly. Click Next.
  4. In the “Assign ‘read’ access to your folder” window, select the radio button to “Make Folder password protected” and enter a password in the space provided. This password will allow users to unlock and view your folder. Click Next.
  5. In the “Assign ‘write’ access to your folder” window, you can select the radio button “selected users with password” and enter a password in the space provided. This password will allow users to unlock and edit your folder. Please note: The ‘read’ and ‘write’ passwords must be different. Click Next.ORYou can select the radio button “only me” so that users can unlock but not edit your folder. Click Next.
  6. In the “Assign student work folders to be associated with your folder” window, select the second radio button “Yes, enable work folders” and enter an expiration date, after which time you will no longer be able to view the student folders. The students, however, will continue to have access to their student work folder beyond the expiration date.
  7. A confirmation window will appear with the name of your folder. Click Finished.You may give your students either the ‘read’ access password or the ‘write’ access password. Once they unlock your folder, their student work folder will be generated and will appear in your and the student’s folder lists until the expiration date. As the creator, you can both view and edit each student’s work folders. Should you change the password they used to unlock your folder, they will no longer have access to the folder.

You CAN add nested folders to a parent folder with student work folders, but you cannot remove nested folders from a parent folder that currently has student work folders associated with it.